Privacy Policy

Effective Date: October 8, 2025
Last Updated: October 8, 2025

Welcome to QFellows (the “Site,” “we,” “our,” or “us”).

This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit qfellows.xyz or interact with our services, including the fellowship application process, community communications, and related research or educational activities.

By accessing or using QFellows, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the Site.

1. Information We Collect

We collect the following categories of information:

a. Information You Provide Directly

  • Application Data: Name, email, educational background, research interests, and other information submitted through fellowship applications or forms.
  • Communication Data: Messages or feedback you send via email, forms, or community channels.
  • Account Information: If you create an account, we may collect your username, password, and associated profile details.

b. Information Collected Automatically

  • Usage Data: IP address, browser type, device information, referring URLs, and interactions with our Site.
  • Cookies and Tracking: We use cookies and similar technologies to improve site performance, analytics, and user experience.

c. Information from Third Parties

We may receive information from partners, affiliates, or service providers supporting our application, analytics, or communication tools.

2. How We Use Your Information

We use personal information to:

  • Process and evaluate fellowship applications.
  • Communicate updates, decisions, and opportunities related to QFellows or Tectonic Labs.
  • Manage research, events, and educational initiatives.
  • Improve and secure our website and services.
  • Comply with legal obligations or enforce our Terms of Use.

We do not sell or rent your personal information.

3. How We Share Information

We may share your information with:

  • Service Providers: For hosting, analytics, communication, and application processing.
  • Partners and Affiliates: Within the Tectonic Labs ecosystem for related programs or collaborations.
  • Legal Authorities: When required by law or to protect our rights, security, or users.

Any third parties receiving data are required to handle it securely and in compliance with applicable privacy laws.

4. Data Retention

We retain personal information only as long as necessary for the purposes described above or as required by law. Fellowship application data may be retained for review and reporting purposes within the Tectonic Labs ecosystem.

5. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access or request a copy of your personal data.
  • Correct inaccurate or incomplete information.
  • Request deletion of your personal data.
  • Object to or restrict processing.

To exercise these rights, contact us at privacy@qfellows.xyz

6. Data Security

We use administrative, technical, and physical safeguards to protect your data from unauthorized access, disclosure, or misuse. However, no online system is entirely secure, and we cannot guarantee absolute security.

7. International Transfers

Your data may be processed or stored outside your country of residence. By using our Site, you consent to such transfers, which are conducted under legally compliant data protection frameworks.

Our Site may contain links to third-party websites or services. We are not responsible for their privacy practices and encourage you to review their policies before sharing personal data.

9. Updates to This Policy

We may update this Privacy Policy periodically. Changes will be posted with an updated effective date. Continued use of the Site after updates constitutes acceptance of the revised Policy.

10. Contact Us

For questions, concerns, or data-related requests, please contact:

QFellows Privacy Team: